Higher Education institutions often overspend with multiple disconnected tools to manage student engagement, communications, events, and group activities. This fragmented approach drives up software licensing costs, strains IT resources, and creates inefficiencies that waste staff time—all while weakening student engagement.

CampusGroups replaces these scattered systems with a single unified student engagement platform, unlocking cost savings and operational efficiencies. By consolidating student organization management, event management, communication, email marketing, budgeting, and more, institutions can eliminate redundant tools, reduce IT maintenance, and improve staff productivity maximizing return on investment (ROI). This move can save institutions tens of thousands of dollars annually by eliminating costs tied to survey platforms, a mobile app, an internal email tool, and more.

Beyond financial savings, a centralized web and mobile platform like CampusGroups enhances the student experience. Streamlined communication, easy access to resources, and a connected campus foster student belonging and success—increasing engagement, while reducing training needs for administrators.

Delaying investment in an integrated system comes at a cost. As competition in higher education grows, institutions that fail to modernize and reduce their technology stack risk falling behind in the student experience, but also in financial and  operational sustainability.

What our clients are saying: 

“The platform has helped us consolidate resources. Instead of 17 different apps, students have one place to connect with each other, find out what’s happening on campus, and get involved.”

— Jeremy Mastin, St. Lawrence College’s Student Engagement & Experience Coordinator

“We are looking to move everything to CG, including calendaring, room reservations, payments, and budgeting. Having a central place for students and administrators to communicate and connect is great.”

— Sara E. Thommesen, Senior Coordinator of Engagement, University of Wisconsin Eau Claire

The Problem: The Hidden Costs of Disconnected Systems

Many institutions manage student engagement, event planning, and communications through a patchwork of platforms. 

The result? Higher costs, wasted resources, and disengaged students. The longer institutions rely on disconnected systems, the more ground they lose in engaging students, and the more funds are wasted due to inefficiencies—resources that could instead be invested in enhancing the student experience.

Below are tools that institutions should consider hosting in the same platform - making it easier for students to use them, while saving critical budget funds:

Managing multiple platforms creates significant challenges:  

❌ Duplicate software licensing costs.
❌ Integration headaches and IT maintenance issues.
❌ Inefficient workflows and administrative overhead.
❌ Lower student engagement due to a disjointed user experience.

Institutions need a streamlined, cost-effective solution that eliminates these inefficiencies while enhancing student engagement.

The Solution: CampusGroups - Your All-In-One Student Engagement Platform

CampusGroups consolidates multiple tools into one seamless and customizable platform, including:

An all-in-one solution reduces software costs, increases staff productivity, and enhances student engagement. Staff members only have one system that they need to learn as opposed to a variety of systems, while students can use the same platform for these activities, reducing barriers.

What our clients are saying: 

“The platform’s comprehensive suite of engagement solutions has been transformational. It has greatly enhanced the student experience, boosted involvement, and saved us money.”

— Calvin Smith, Former Director of Student Leadership and Involvement at Johns Hopkins University

“The platform helped me get involved in campus life, transforming my college experience for the better.”

— Skyla Garrigan, Student at Bridgewater State University

The ROI: Financial & Operational Savings

CampusGroups delivers measurable financial and operational benefits by consolidating multiple tools into one unified platform. Institutions save money, improve efficiency, and reduce administrative burdens. Key benefits include:

✅ Software Cost Savings: Eliminating redundant software subscriptions directly reduces costs. Institutions reduce procurement expenses and IT overhead by replacing multiple tools with one platform.

✅ Operational Efficiency: CampusGroups streamlines workflows, reduces IT troubleshooting, and minimizes administrative burden for Student Affairs and IT teams.

✅ Event Efficiency & Engagement: Automated event management, notifications, and participation tracking reduce manual coordination, giving staff members more time to focus on student engagement.

✅ Reduced Training & Onboarding Costs: With a single intuitive platform, institutions reduce time spent training staff members and students on multiple systems, minimizing support requests.

Delaying adoption leads to ongoing costs, inefficiencies, and lost engagement opportunities.

Adopting the CampusGroups platform saves institutions tens of thousands of dollars in software costs, reduced training needs, increased automations, and less time spent on manual tasks.

What our clients are saying: 

“The platform’s comprehensive design makes it easy for students and staff, allowing us to keep expanding its use.”

— Sara E. Thommesen, Senior Coordinator of Engagement, University of Wisconsin Eau Claire

"The more we integrate the platform, the clearer its benefits become—streamlining four forms into one workflow is just one example of the efficiencies we've gained."

— Matt Miller, Director at the Center for Student Engagement

Why Institutions Should Prioritize Investing in a Comprehensive Student Engagement Platform Now

Beyond cost savings, a comprehensive platform like CampusGroups enhances student engagement and institutional impact by fostering connections, improving communication, and supporting data-driven decisions. Key benefits include:

✅ Increased Student Engagement: A centralized platform makes it easier for students to join clubs, attend events, and connect with peers—leading to higher involvement and stronger campus communities.

✅ Empowered Staff Efficiency: Teams across Student Affairs and IT benefit from managing a single system, reducing administrative burden.

✅ Enhanced Data & Insights: Unified reporting tracks student activities and engagement patterns, helping staff identify students who may need additional support.

✅ Simplified IT Management: With fewer systems to maintain, IT teams need to spend less time on troubleshooting and integrating a myriad of platforms.

✅ Strengthened Institutional Brand: Providing students with a seamless digital experience demonstrates the institution’s commitment to innovation and student success.

What our clients are saying:

 "Having all engagement components in one place has been incredibly powerful. The platform supports our entire community by bringing departments together, not just student organizations."

— Jill A. Collins, Assistant Dean of Student Affairs, Boston University School of Law

“The app has definitely played into student resilience and retention.”

— Matt Weitzel, IT Project Manager, Rocky Mountain College of Art + Design

Next Steps: Ready to Maximize Your ROI?

Discover how CampusGroups can transform your institution’s digital ecosystem. 

Speak with one of our team members today. 

Get in Touch.